It might seem like an intelligent workplace explains itself, but what does creating a smart space achieve? An intelligent space lets workers work in a seamless and automated setting. As businesses adopt different models and transition away from the traditional Monday to Friday work schedule we’ve seen new opportunities.
A well-designed hybrid office can help companies avoid wasting money and energy.
At its core, an intelligent office is a setting that includes tech in a daily job. But how does an intelligent workplace help workers complete tasks in a more simple way? Employees become more efficient when using intelligent workplaces. Companies are able to limit pointless tasks that slow down the workflow. This can result in cost savings as well as increased production.
While the areas in which companies can save money are more clear, designing an intelligent workplace can come with challenges. What is the cost? Will you have to train employees? In the end, will the intelligent workplace be worth it? The answer in short is yes. These 4 strategies can help you create an intelligent workplace easily in a well-designed hybrid office.
As with any changes, there should be a clear goal. You should know what it is that you’re trying to accomplish. Intelligent workplaces can include everything from specialized software for scheduling to automated lighting solutions. Knowing what you need to maximize workflow, what you want, and what your employees need is the first step in building an intelligent workplace.
AI and the Future of Work
AI or artificial intelligence, has become a tech that is more readily available to companies. There’s no reason that AI shouldn’t be used in a hybrid office in some way. The opportunities are endless. AI creates the building blocks of an intelligent workplace. Creating a more efficient, streamlined, hands-off business is done using some form of AI. CNBC wrote a piece on AI and the future of work. The author talks about how AI helps employees become more efficient and productive.
When talking about AI, there are many negatives and concerns, but when it comes to the future of work, it is more of a necessity. Using your hybrid office with AI can improve the office and the work experience.
The 4 Intelligent Workplace Strategies
It is key to have a plan when any changes are made. And it’s important to know what you’re doing, how you’re going to do it. Whether or not it’s really what you need. When launching your hybrid office in the future of work there are some ways you might benefit more than others.
Aside from all of the strategies listed below, it’s important to consider all the options available. An intelligent hybrid office might be something completely different to another company. It’s hard to replicate something that works for somebody else and it results in the same change. The future of work depends on your company’s work.
Adopting these strategies 4 strategies for creating an intelligent workplace can help you create an office that doesn’t just create an intelligent office but also creates an intelligent environment.
1. Consider Employee Needs
Employees need the proper tools to do their jobs. When employees have to complete repetitive or time-consuming tasks just to complete their jobs they can become easily discouraged. This can lead to a poor work environment and employee burnout. When employees are able to focus on their jobs uninterrupted they can devote their full and undivided attention to their jobs. Removing repetitive and useless tasks can result in better quality work. The future of work can be shaped by listening to what employees need.
This does not mean automating an employee’s job. It means making the day-to-day simple. Workers needs can vary greatly but meeting their needs can have a large impact on their performance and their happiness in the office. As an employer, meeting worker needs can start with building an intelligent workplace.
2. Consider using Automation Tools
An intelligent workplace varies based on the scope of work. For example, an office isn’t going to use robotic machines in order to streamline tasks, but they might use special software, scheduling tools, or employee monitoring tools.
There seems to be an endless amount of software and apps on the market that can make a hard job easier. Simple jobs can lead to workers being more efficient and productive. According to a BizTech article, generative AI is changing the way we work. Companies are exploring AI to help employees become more comfortable with the new tech.
Another way would be to reduce communication time between employees, management, and departments. Doing this can save time and money. Sometimes it can be hard to communicate in the office even if employees work in close spaces. Scheduling conflicts, excess work, and poor time management can make it hard to find the person you need to talk to. These issues can be avoided.
Project and task management as well as scheduling software can make communication in the workplace easier. Getting rid of “phone tag” can help workers focus more on why they are communicating rather than how they are communicating. Removing the time and sometimes frustrating communication can save employees time and also money.
Whether you want to create a smart office with automated utilities, or you want to automate employee monitoring, the tools to do so are available. Automation is a word that has been closely associated with factories and production, but making small changes with the use of automation can have the same impact in an office.
3. Incorporate Intelligence into Your Hybrid Office
There are some issues that a company might find when switching to a hybrid model. This might be monitoring employee attendance, having space when employees are required to be in office, and making sure employees have the same private areas they have at home. Including intelligence in a hybrid office isn’t quite as hard as it might seem.
An office model that has become more popular is desk sharing or hotel desking. We see this – or a version of this – in many hybrid offices. Even though thinking about many employees using one desk can seem like a logistical nightmare. The idea of workerss fighting over a single desk can seem like it would cause more harm than the space it saves. Automated software can help employees reserve desks easily without having to communicate their needs with others. This is an example of an automation tool that will help the hybrid office thrive.
A sustainable workplace is an intelligent workplace.
A lot of old offices are designed with one thing in mind. Before, the purpose of an office was to give a worker a place to work. With the office always changing, more time is spent on the design, the layout, and considering the workerss. This shift in office design has given us a lot of pretty unique designs.
Work space has become more visually appealing, but more so, easier to work in. The introduction of acoustic furniture has let companies use more space by having an open office layout. Offices are including sound-dampening tech into noise panels, seating, and office phone booths. An intelligent workplace doesn’t always mean using tech tools. It can also mean using tech in furniture, and workstations.
Maximizing the space for work can give them the tools to do their job more efficiently.
4. Create a Sustainable Workplace
Sustainability has become a focus for many companies. Apart from keeping social responsibility, research has shown that it is important to workers as well. The hybrid workplace is the perfect chance to use more sustainable practices.
Automating utilities such as light and a/c can help save energy when the office is not in use. In a Yahoo! article on Yahoo! Finance, AI can be used to optimize energy use and save funds in the long run. Along with being environmentally conscious, it can result in saving the company a lot of money depending on the size of the space. This can be a very useful tool for companies that don’t hold normal hours or where workers come in on an as-needed basis.
A sustainable office is a smart office. Companies do their best to avoid wasting money, and a well designed hybrid space can help companies avoid wasting money and energy.
Should you Create an Intelligent Workplace?
There’s no reason to steer clear of a smart office. As workers’ needs change, the office will need to change as well. As with most changes made to an office, there will be an starting cost, training, and a learning curve. Workers might have to adjust to the way they communicate or the type of space they work in. As long as you have a defined goal, consider worker needs, and make use of the tools available, the end result will be a hybrid office that reflects the future of work.
A key to the use of tech in the workforce is the right furniture. Explore our hybrid office collection and contact us to design your intelligent workplace.
Want to learn about creating a hybrid workplace? Check out our complete guide!
